Guide, hour by hour
What an event videographer does on the day
We Stream is a London video and photo production company that films conferences, trade shows and corporate events, including Connected Britain at ExCeL London. This is what our crew does from the hour before doors open to the moment the footage is safe, so you know what to expect and what to prepare.
Connected Britain 2025. Keynotes, panels and stands at ExCeL London, cut on site while the event ran.
The run of show
A full event day, hour by hour
An example day with doors at 09:00. Your running order decides the real times; the order of the work stays the same at a conference, a trade show or a launch.
- 08:00An hour before doorsThe crew arrives
We walk the room with the running order, meet the AV team and the event manager, and agree where the cameras stand so nobody's view is blocked.
- 08:15Set-upCameras, sound and light
Cameras go into position, the sound comes from the AV desk, and a quiet corner is lit for interviews. Test shots set the colour for the room before anyone walks in.
- 09:00Doors openArrivals and the room filling
Registration, first coffees and the first conversations. This footage opens most highlight films, and it only happens once.
- 09:30SessionsKeynotes and panels
One camera stays on the stage for every session you want in full. If a second operator is booked, they film the audience, reactions and the stands at the same time.
- BreaksBetween sessionsInterviews, 10 to 15 minutes each
Speakers and guests come to the lit corner between sessions. A few clear questions, an answer that works on its own, and they are back in the room before the next panel.
- All dayCard handoffsFootage moves while we film
When an editor is on site, full cards go to them during the day, so the edit starts before the event ends. That is how Connected Britain was cut while it ran. Without an editor, cards stay with the operator until the backup.
- EveningReceptionThe reception or dinner
Toasts, awards and the relaxed conversations that show what the day was like. Often the warmest footage of the whole event.
- Before we leaveBackupEverything copied to drives
All footage is backed up to drives at the venue before anyone leaves, and project files stay on our drives for two months after delivery.
- AfterDeliveryVideo in 7 working days, photos in 5
Edited video arrives inside 7 working days and photos inside 5, with two rounds of revisions. Same-day edits are planned before the shoot.
One real day
Connected Britain, ExCeL London, 2025
A UK conference on digital infrastructure and connectivity, filmed by We Stream across keynotes, panels, stands and networking. See more on conference videography and same-day editing.
The keynote hall, the panels, the stands and the networking between them, with more than one camera on the day.
On site, while the event ran. Footage went to the edit during the day instead of waiting for the evening.
A highlight film of just under two minutes that covers the stage and the floor, ready for the organiser's channels.
Before and during
What we need, and how we stay out of the way
What to send us
- The running order with the sessions and speakers that matter most marked.
- A contact for the AV desk, so the sound comes straight from the microphones.
- A quiet corner we can light for interviews, and who you want interviewed.
- Who has opted out of filming, such as a lanyard colour or a list of names.
- Where the video will run and by when, so the crew is sized for it.
What we do on the floor
- Agree positions with the event manager before doors, so no camera blocks a view.
- Use longer lenses for close shots, so speakers and guests are not crowded.
- Move with the schedule, between sessions rather than across the front of the room.
- Leave out guests who opted out, and quiet one-to-one conversations.
- Keep one producer as your contact for the day, on set for larger events.
Beyond the stage
The room, the stands, the details
Between sessions the crew films everything that tells people what it was like to be there: the room from above, the stands, the demos and the people talking.
What a day costs
Event video, priced up front
The main rates for an event day. Every package, add-on and turnaround is on our event video prices page.
- Videographer, half day, filming only£900One operator, up to 4 hours
- Solo half day, filmed and edited£1,400With a highlight film
- One person on photo and video, full day£1,900£1,100 for a half day
- Photographer and videographer, full day£4,100Highlight film, four clips and 300+ photos; £3,000 filming only
VAT will be added where applicable. Travel outside London is calculated by us and included in your quote, so there is nothing to add later.
Questions
About the day itself
Anything else, email team@westream.uk and you will have an answer within 24 hours.
What does an event videographer do on the day?
They arrive before doors, set up cameras, sound and light, film the arrivals, every session you want in full, interviews between sessions and the reception, then back up all footage to drives before leaving. With We Stream the edited video arrives inside 7 working days.
How early does the videographer arrive?
Our crew arrives an hour before doors open, to walk the room, meet the AV team, agree camera positions and light the interview corner before guests walk in.
How long does an interview take at an event?
Ten to fifteen minutes each, in a quiet corner we light in the morning. Speakers and guests come over between sessions and are back in the room before the next panel.
Will the crew get in the way of guests?
We agree camera positions with the event manager before doors, use longer lenses for close shots and move between sessions rather than across the front of the room. Guests who opted out of filming are left out.
How do you make sure no footage is lost?
All footage is backed up to drives at the venue before anyone leaves, and project files stay on our drives for two months after delivery.
When do we get the video?
Edited video arrives inside 7 working days and photos inside 5, with two rounds of revisions. A same-day recap of up to 60 seconds is £400 if it is planned before the shoot, and a rush edit within 48 hours is £400.
Can you film and photograph the same event?
Yes. One person on photo and video is £1,900 for a full day or £1,100 for a half day. A photographer and a videographer together are £3,000 for filming only, or £4,100 with a highlight film, four clips and 300+ edited photos. VAT will be added where applicable.
What should we send before the event?
The running order with the key sessions and speakers marked, a contact for the AV desk, a quiet corner for interviews and who to interview, who has opted out of filming, and where the video will be published and by when.
Next
Planning an event?
Send the date, the venue and the running order. We reply the same day and send one figure within 24 hours.
Written by Violetta Coretnic, producer and co-founder at We Stream. Updated .
We Stream Ltd · London · No. 17207516
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