Conferences, forums and summits
Conference videographer in London
Every session filmed in full, a highlight film for the press, and the edit back in seven working days. The prices are published below.
Newsweek leadership forum, London. Three cameras, one day, cut for press and social.
The short answer
We Stream is a London video and photo production company that films conferences, forums and summits: the talks and panels in full, the networking around them, and the highlight film that goes out afterwards. Recent rooms include Newsweek's leadership forum, Fast Growth Icons at Claridge's, Connected Britain and DP World's Thames Freeport opening at the Savoy.
A solo half day with a highlight film is £1,400. A solo full day with a highlight film and four clips is £2,400. Two operators across a full day with an edit pack is £3,900, and a photographer and videographer together, both edited, is £4,100. Filming without the edit starts at £900 for a half day.
Every project has a producer, on set for larger shoots and remotely for smaller ones. Two rounds of revisions are included. If we are not right for your date or your budget, we will say so before you book.
What it costs
Conference packages, side by side
Each package is filming plus the edit. The number of days, the crew and how many finished films you need decide the final figure. VAT will be added where applicable.
| Package | Crew and hours | You receive | From |
|---|---|---|---|
| Solo half day | One operator, up to 4 hours. Talks and panels covered in full. | Highlight film of 2 to 3 minutes, raw footage | £1,400filmed and edited |
| Solo full day | One operator, up to 8 hours. Every session, speaker moments, audience reactions. | Highlight film plus 4 clips, raw footage | £2,400filmed and edited |
| Two operators | Two operators, full day. Parallel sessions or more than one room. | Edit pack: 1 highlight, 6 clips, 6 verticals, raw footage | £3,900filmed and edited |
| Photo and video | A photographer and a videographer, full day. | 300+ edited photos, a highlight film and 4 clips, raw footage | £4,100both edited |
Filming only
Editing and add-ons
One person on photo and video is also £300 an hour, with a two-hour minimum. Additional revision rounds beyond the two included are £100 to £200. Travel outside London is calculated by us and included in your quote, so there is nothing to add later. All rates: conference prices and the full rate card.
Case study, Newsweek
One forum, delivered twice
Newsweek's leadership forum in London was a full day of back-to-back panels and fireside chats, on a schedule that does not pause while you fix an angle. Two of us, three cameras, moving between sessions: checking audio, adjusting framing, working out where the good moment would come from before it arrived.
By the end of the day there were over seven hours of usable footage, every session covered from more than one angle, with no gaps to explain in the edit.
Then it went out twice. Each panel was cut as its own film, so the team could publish it in full, clip it or keep it for members. A highlight film went to press and marketing while the forum was still being talked about. The hour-long panel beside this text and the 1:45 highlight at the top of the page came from the same day.
The full session. Newsweek, IGA Istanbul Airport and Dubai Airports on the future of travel, start to finish.
The work
More conferences we have filmed
Fast Growth Icons, London 2025. A fourth year with the same client, at Claridge's, mostly candid moments in the room.
Connected Britain 2025. Keynotes, panels and stands, cut on site while the event ran.
DP World, the Savoy. The Thames Freeport opening, Rishi Sunak among the speakers.
Alter AI, Ladbroke Hall. A full talk from the app launch, delivered as its own film.
Rothschild & Co. Founders and business leaders in an office that looks out over the city.
Before the brief
One video, or a library
A conference can produce a single highlight film, or it can produce a year of material. The difference is decided in the brief, not in the edit.
That is why the running order matters more than the kit list. Tell us what has to be published and when, and the crew gets sized around it. Next year's promotion is usually this year's footage, which is the cheapest marketing a conference ever gets.
- The highlight film£500
Two to three minutes for the press release, the post-event email and the sponsors.
- Sessions in fullwith the filming
The archive, the members' area, the link you send to someone who missed it. Newsweek's panel runs 1:02:04, the Alter AI talk 57 minutes.
- Speaker clips£150 each
One to three minutes, clean cut with captions, for each speaker to share themselves.
- Vertical cutdowns£150 each
For LinkedIn, Instagram and Shorts, carrying the event on social for a fortnight.
- Same day£400
A recap of up to 60 seconds out while the room is still full, or an editor on site from £1,200 a day for several pieces. Planned before the shoot, never asked for on the day.
How it works
How a conference day is planned
- The running order
Which sessions matter, who is speaking, where sponsors need to appear, what marketing publishes and by when.
- The crew
One operator for a single stage. Two when sessions run in parallel, or the venue is big enough that one person spends the day choosing what to miss.
- The room
Lighting, sound feed and accreditation checked in advance. A few photographs of the room are worth more than anything improvised on the day.
- The talks, and around them
Sessions in full, then audience cutaways, sponsor signage, networking and the queue for coffee. They cost nothing extra and make the highlight film.
- Delivery
Edited video inside 7 working days, photos inside 5. Material backed up to drives at the venue before anyone leaves.
Violetta or Vitalii runs most of them: on set for larger shoots, remotely for smaller ones.
With a one-week feedback window, inside the price rather than added later.
Held separately by each of our lead operators, for venues that ask before granting access.
Across the crew on event work, so two cameras cut together without a fight in the grade.
Project files stay on our drives for two months after delivery, in case you need another cut.
+£150 for a selection of 10 to 15 images, or +£400 for the full gallery sent in batches while the conference is still running.
Photography
The stills from the same rooms
Photography is delivered as full galleries on our own domain, so it lives on its own. About 70 edited images an hour and 300 or more from a full day. These are real deliveries, the way a client receives them.
Photography on its own is £800 a half day and £1,500 a full day, edited gallery inside 5 working days. Same-day photos are +£150 for a selection or +£400 for the full gallery. A photographer and an operator for the same day are £3,000, filming only; the £4,100 package above is the same two people with a highlight film and four clips finished too.
Before you compare quotes
What moves the price
One operator covers a single stage. Parallel sessions, a large venue or more than one room need a second: £800 a day on support, £1,000 filming on their own camera.
A highlight film is one job. A highlight plus every session cut separately plus social versions is several, and the edit scales with output, not with hours on set.
Standard delivery is 7 working days for video and 5 for photography. A same-day recap is £400, an editor on site from £1,200 a day, a 48-hour rush £400.
Low ceilings, coloured stage light, a room lit for the audience rather than the camera, accreditation needed days ahead. All of it changes the plan before anyone picks up a camera.
Questions
About conference video
Asked by event and marketing teams before they book. Anything else, send it on WhatsApp and you will have an answer within 24 hours.
How much does a conference videographer cost in London?
With We Stream, from £1,400 for a solo half day with a highlight film, from £2,400 for a solo full day with a highlight film and four clips, and from £3,900 for two operators across a full day with an edit pack. A photographer and videographer together, both edited, is from £4,100. Filming without the edit is £900 for a half day and £1,500 for a full day of up to 8 hours. VAT will be added where applicable.
What is included in a full-day conference package?
The £2,400 solo full day is one operator for up to eight hours, every session covered, a highlight film plus four clips, and the raw footage. The £3,900 two-operator day adds parallel sessions or a second room and an edit pack of one highlight, six clips and six verticals. Both include two rounds of revisions and delivery inside 7 working days.
How fast do we get the videos back?
Seven working days for edited video and five for photography as standard. A same-day recap of up to 60 seconds is £400 on top. An editor working on site is from £1,200 a day, and a rush edit inside 48 hours is £400.
Do you film every session in full?
Yes, when the brief asks for it, and each session can be cut as its own film. Newsweek's leadership forum was delivered both ways from one day: an hour-long panel and a 1:45 highlight film. Decide it before the day, so the crew is sized for full coverage and the highlight at the same time.
How many operators does a conference need?
One operator covers a single stage. A second is worth it when sessions run in parallel, when there is more than one room, or when the venue is large enough that one person would spend the day choosing what to miss. A second operator is £800 a day on support or £1,000 filming on their own camera.
Can we book photography at the same time?
Yes. The £4,100 package is a photographer and a videographer for a full day with 300 or more edited photos, a highlight film and four clips. Filming only, the same two people are £3,000. One person covering both is £1,100 for a half day or £1,900 for a full day. Booking together means the same brief, the same light and one point of contact.
What about difficult venue lighting?
Common at conferences and usually solvable. We bring portable lighting and work around a room lit for the audience rather than for a camera. Where a fix would be disruptive we say so and change the angles instead. A look at the room, or a few photographs in advance, helps more than anything improvised on the day.
Do you film conferences outside London?
Yes, across the UK and Europe with our own crew. We have filmed Fast Growth Icons in Manchester and trade shows in Lisbon, Rome, Malta and Barcelona. Travel outside London is calculated by us and included in your quote, so there is nothing to add later.
Next
Got a date in the diary?
Tell us the venue, the dates and what has to be published afterwards. A quote comes back within 24 hours, and if we are not right for your timeline or your budget we will say so rather than take the booking.
Conferences and forums for Newsweek, Fast Growth Icons in London and Manchester, Connected Britain, Alter AI, Rothschild & Co, DP World at the Savoy and the London Design Fair. Away from conferences we have made corporate films for Luxoft and Cytec, including a Cytec series for which we filmed representatives of Aviva, Rolls-Royce and Currys plc.
Written by Violetta Coretnic, producer and co-founder at We Stream. Updated .
We Stream Ltd · London · No. 17207516
Next steps
What happens after you get in touch
- 1
You send a message
By email, the quote form or WhatsApp. The date, the place and what you need the video or photos for is enough to start.
- 2
We reply the same day
Violetta or Vitalii reads it and comes back with a direct answer, a quote, or a few quick questions if we need more detail.
- 3
You get a quote within 24 hours
Once we have the date, the location and what the content has to do. The figures are the ones on our prices page.
- 4
We book it
A 50% deposit holds the date and the balance is due on delivery. Most bookings are confirmed within 24 to 48 hours of first contact.
Prefer to see a recent job first? Read how one crew covered three stands at SBC Summit Lisbon.
A date in mind?
It is worth getting in touch early
We have a limited number of slots per month. iGaming expos, fashion weeks, and large-scale corporate events fill quickly.